Booking system for pilates instructors

A booking page for your pilates classes, from reformer places to private sessions

Macadamia gives you a booking page where clients can book mat and reformer classes, beginners' courses and private sessions, and buy a class pack or a monthly membership. Each class shows how many places are left, and once it's full, clients can join a waitlist. Payments go through Stripe into your own account.

Start taking bookings See an example booking page →

Free to start. No card needed until you choose a paid plan.

A reformer carriage with its springs, a coiled resistance band and a pilates ring unfolding from an opening macadamia shell.

Classes and places

Set the number of places to match your reformers

Each weekly class has its own price, venue and number of places, so a reformer class can take as many clients as you have reformers. Your booking page shows the next few dates, then this week by day, with the time, price and places left for each class. When a class is full, clients can join the waitlist. If a place comes up, it's held for the first person in line for 24 hours, or for however long you choose, and they're emailed so they can book it.

Places left, shown as people book
A waitlist that holds the place
Classes at more than one venue
No app or password for clients

Packs and memberships

Sell class packs and memberships alongside single classes

A class pack is a set number of classes paid for up front, such as ten reformer classes, and clients book against it. A pack can cover just the classes you choose, so mat and reformer packs can be sold separately. If a client cancels within your rules, the class goes back on their pack. Monthly memberships are paid by card and renew automatically until they're cancelled. Clients can see their pack balance, upcoming classes and booking history when they log in.

Class packs paid up front
Cancelled classes returned within your rules
Monthly memberships by card
Pack balance in each client's login

Private sessions and courses

Run private sessions and beginners' courses as well as classes

A beginners' course is a set of dates that clients book and pay for together, and when it ends you can run it again with new dates. Private sessions are appointments booked from the hours you set, and each session type has its own length, price and location. A duet is set up as its own session type and booked by one person. You can hold a client's regular weekly slot for them, and with Google Calendar sync, busy times from the calendars you choose are blocked out on your booking page.

Beginners' courses, booked as a whole
Private and duet sessions
A client's regular weekly slot
Google Calendar sync

Paying

Fees and payment options

You choose how clients pay for each class, course and session type. Card payments go through Stripe into your own account.

Full payment: Paid by card when they book.
Class packs: A set number of classes paid for up front, with a class returned to the pack when it's cancelled within your rules.
Monthly memberships: Paid by card, and renewed automatically until cancelled.
Instalments: The card is saved at booking, and the later payments for a course are taken automatically at regular intervals you set.
A deposit: Part paid at booking, with the balance paid later from the client's login.
Paid on the day: Cash, bank transfer or card in person, marked as paid by you.

Refunds go back to the card, or as credit for a later booking.

Also included

For the day-to-day running of your classes and sessions.

Reminders: Clients get an email reminder before each class and private session.
Cancellations: Clients cancel from their login, within the notice period you set.
Automatic refunds: Cancel a single class and online payments are refunded automatically.
Discount codes: A percentage or a fixed amount off, with a limit on how often each one can be used.
Free taster classes: A ticket type priced at £0.
Client records: Each client's bookings, attendance, packs, memberships and payments.
Session notes: Prep, session and follow-up notes on each private session.
Financial reports: Income by period, class or payment type.

See every feature →

Plans and prices

Core is £15 a month, and Team is £25

Every plan has the main booking features, so Free is a good way to get started. The paid plans take no commission on your bookings and put the booking page on your own domain without the Macadamia credit, and Team lets other instructors take bookings with their own hours and session types.

Free
£0 a month
4% of online payments, and a small Macadamia credit on your page.
Core
£15 a month
No commission, your own domain and no credit. For one instructor.
Team
£25 a month
Everything in Core, for several instructors.

At around £375 a month in online bookings, Core costs less than Free. Paid plans start with a 30-day trial, and there's no charge until you go live, or 30 days, whichever comes first. Stripe's own card fees apply on every plan.

Compare the plans →

Questions

The main FAQ covers payments, your data and your domain in more detail.

Can clients join a waitlist when a reformer class is full?

Yes. When a place comes up, it's held for the first person on the waitlist for 24 hours by default, and they're emailed so they can book it.

Do clients get a class back on their pack if they cancel?

Yes, if they cancel within your notice period.

Can I ask about injuries before someone's first class?

Yes. For classes and courses, a health questionnaire can be sent after booking, with the answers kept out of notification emails. Sensitive client records need to be turned on in your privacy settings first.

Can I take bookings for duet sessions?

Yes. A duet is its own session type with its own length and price, and one person books it.

Macadamia for other kinds of teaching

The same booking page, set up for how other people work.