Booking system for personal trainers

A booking page for your personal training, from 1:1 sessions to bootcamps

Macadamia gives you a booking page where clients can book 1:1 sessions, small group training, bootcamps and online sessions, and buy session packs or a monthly membership. Payments go through Stripe into your own account. If you connect Google Calendar, busy times from the calendars you choose stop clients booking those slots.

Start taking bookings See an example booking page →

Free to start. No card needed until you choose a paid plan.

A kettlebell, a skipping rope and a stopwatch springing out of an opening macadamia shell, in olive and cream.

1:1 sessions

Give each kind of session its own length, price and location

Each 1:1 session type has its own length, price and location, whether that's a gym, a park or a client's home. Clients book from the hours you set, and with Google Calendar connected, bookings appear in your calendar and busy times from the calendars you choose are blocked. You can also reserve time before and after each session, for setting up or getting to the next location. You can hold a standing weekly session for a regular client, so the same slot stays booked for them each week. Online session types carry your own meeting link, access code and joining notes in the confirmation email.

Session types with their own length and price
Gym, park or home as the location
Google Calendar sync
Standing weekly sessions

Session packs and memberships

Sell session packs, and monthly memberships for group training

A session pack is a set number of sessions, such as six or ten, that a client pays for up front and books against. If they cancel within your notice period, the session goes back on their pack. A monthly membership covers the group sessions you choose, and it's paid by card and renews automatically until it's cancelled. Clients can see their pack balance, upcoming sessions and booking history when they log in.

Packs paid for up front
Cancelled sessions returned to the pack
Memberships for group sessions
Balances in the client's login

Group training and programmes

Small groups, bootcamps and programmes on the same page

Small group sessions repeat weekly, each with its own price, number of places and venue. A bootcamp or programme is a set of dates that clients book and pay for together, and you can run it again with new dates once it ends. Your booking page lists the next few dates first, followed by this week's sessions day by day, with times, prices and how many places are left. When a group fills up, clients can join a waitlist, and whoever's first in line is emailed when a place comes free, with the place held for them for 24 hours by default.

Weekly small group sessions
Bootcamps booked and paid together
A waitlist for full groups
No app or password for clients

Paying

How clients pay

For each session type, group or programme, you choose how clients pay. Card payments go through Stripe into your own account.

Full payment: Paid by card at the time of booking.
Instalments: The card is saved at booking, and the later payments for a programme are taken automatically at regular intervals you set.
A deposit: Part paid at booking, with the rest paid later from the client's login.
Paid on the day: Cash, bank transfer or card in person, and you mark it as paid.
Session packs: Several sessions paid for up front and booked against, with cancellations within your rules going back on the pack.
Monthly memberships: Paid by card and renewed automatically until cancelled.

Refunds go back to the client's card, or as credit towards a later booking.

Also included

For running your sessions from week to week.

Online sessions: Your meeting link and joining notes are sent in the confirmation email.
Several locations: Train at more than one gym, park or studio.
Booking questions: Ask clients about their goals and experience when they book.
Session notes: Prep, session and follow-up notes on each appointment.
Client records: Each client's bookings, attendance, packs, memberships and payments.
Free tasters: A £0 ticket type for someone trying a group session for the first time.
Reminders: Clients get an email reminder before each session, automatically.
Financial reports: Income by period, service or payment type.

See every feature →

Plans and prices

Core costs £15 a month, and Team £25

Free includes every main booking feature, so it's a good way to start. On Core and Team there's no commission on your bookings, your booking page can sit on your own domain, and the Macadamia credit is taken off. Team also lets other trainers work alongside you, each with their own hours and session types.

Free
£0 a month
4% of online payments, and a small Macadamia credit on your page.
Core
£15 a month
No commission, your own domain and no credit. For one trainer.
Team
£25 a month
Everything in Core, for several trainers.

At around £375 a month in online bookings, Core costs less than Free. Paid plans start with a 30-day trial, and there's no charge until you go live, or 30 days, whichever comes first. Stripe's own card fees apply on every plan.

Compare the plans →

Questions

The main FAQ covers payments, your data and your domain in more detail.

Can a client keep the same slot every week?

Yes. You can hold a standing weekly session for a regular client, so that time stays booked for them.

Can I train clients in different places?

Yes. Each session type has its own location, such as a gym, a park or a client's home. If your hours are different at each location, each one has its own session type.

Can I run online PT sessions?

Yes. An online session type carries your own meeting link, access code and joining notes in the confirmation email. Macadamia doesn't create the meeting itself, so you'd keep using the video service you already have.

Can clients see how many sessions they have left?

Yes. Their login shows what's left on their pack, their upcoming sessions and their booking history.

Macadamia for other kinds of teaching

The same booking page, set up for how other people work.