Retreat budget calculator

Whatever kind of retreat you’re running, add up what it will cost you, set a price for each kind of room, and you’ll see how many bookings you need before it pays for itself. Then book a few more beds and see what you’d make.

Your retreat

Nights how long it runs

3nights

Venue

One fee for the whole stay, however many people come.

Food per person, per day

Rough starting points for ingredients if you cook yourself. A caterer’s price usually includes the cooking too.

You and your team

2people

People who stay and eat but don’t pay, like you and any helpers.

More costs

Paid help for the whole retreat

A cook, a cleaner or an assistant, if you’re paying anyone.

Travel yours and your team’s

Anything else for the whole retreat

Materials, outings, a minibus from the station, or advertising.

How people pay

Stripe’s standard UK card fee is 1.5% + 20p a booking. That’s all you’d pay on Macadamia’s Core plan, which is £15 a month.

With 8 guests booked, you’d make

£1,181.00

You cover your costs at 7 guests, so what the other guest pays is yours, before tax.

Break-even: 7 guests
Bookings bring in: £5,081
Your costs: £3,900

Venue £3,600Food £300Payment fees £79

Your rooms

Tap a bed to book it. Tap a room’s name to change its price or how many it sleeps.

6 of 8 booked

2 of 4 booked

How we work it out. We add up what your guests pay, then take off the venue, food for everyone staying (your team included), any more costs you’ve added and the payment fees. Food is counted for each night of the stay. Card fees use Stripe’s standard rate for UK cards. Deposits and payment dates aren’t covered here, and neither is anything you pay yearly, like insurance, so it’s worth leaving a bit of room for those.